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PROCEDURES, RULES & "FAIRNESSES"
                                                                                                                                                            rev. 5-08-16  

0. Players are fully responsible for being aware of the existence of the rules (the link to this page is shown on the main page of the website) and of  being or becoming aware of the rules that covers the situations they are in or that they may encounter.  Players will be held responsible for the outcome or the consequences of not being aware of the rules, for not looking for the appropriate rule, for not contacting Miami Tennis when faced with a situation that demands its awareness of knowledge.

1. At the beginning of the tournament (Singles and Doubles / Mixed Doubles begin at different dates) the full Draw with all divisions and categories and their deadlines will be posted in the TOURNAMENT section of the website.

At the same time, each player will receive, via e-mail, the name, phone number(s) and e-mail address for each of his/her/their opponents in the division, and the deadline to play all the matches in the division one is in..

Then:

1) One contacts each player or team (individually is best as it makes the connection personal which influences more that it be responded) offering the days and hours one is available to play (one should offer the most days ahead one can) and one's preferred court type and location.

2) Each player or team takes one can of balls to the match.  The winner of the match is awarded the new can left if his/her/their can was used for the match. 

If both cans were used then no can is awarded.

3) Scores are reported by e-mailing (luis@miamitennis.net) or calling them in (305) 552-1415.

Matches are best two out of three sets, regular scoring.  A 7 point tie breaker (first to 7, win by 2, change sides every 6 pts. is to be used unless all players agree to use the Coman tiebreak**) to be played at six games all.   If there is a tie in sets the 3rd set, in the form of a super tiebreaker, also known as a match tiebreaker (first to 10 pts, win by 2), is played unless all sides agree to a full third set (in singles) or the majority (3 of the 4 players) agree in doubles.  When is 50-50 the super tiebreaker is played. 

** Coman tie-break is used by the United States Tennis Association. Scoring is the same, but end changes take place after the first point and then after every four points. This approach allows the servers of doubles teams to continue serving from the same end of the court as during the body of the set.

This rule changes for the Finals where 3 sets are to be played unless all players agree to a match tiebreaker.

2. Each division, within each category, was formed, when possible or feasible, following this criteria:

1) Area of Miami (Ex. Coral Gables) one prefers to play the matches in; 2) Type of court preferencee; 3) Avoiding placing in the same division most of the same players that played against each other in the previous tournament; 4) Players or teams considered to be among the top players are likely to be kept from playing against each other in the divisional Phase and are to be appropriately placed by rank in the 2nd Phase part of the tournament; 4) Players one does, on a regular basis, play with (as in USTA leagues) or against (Miami Tennis has to be informed) are placed in separate divisions; 5) In singles, doubles partners are not to play against each other (unless they both have reached the Finals). The exception to this rule would be circumstances which would create an unfair situation or an unbalanced draw, in the 2nd Phase, if applied.


3.
Each player/team is to bring one can of new balls to each match.  Winner takes unused can and loser takes the balls played with, unless both cans were used.

4. Scores should be reported within 24 hrs. of the end of the match by either calling them in (305) 552-1415 or e-mailing luis@miamitennis.net or tennis@miamitennis.net. The intention is to make the tournament scores page as "live", as close to present time as possible. 

Scores that arrive after the deadline of the 1st phase, and after the Draw for that category has been done, will not be accepted if 1) they are more than 2 days past the deadline; 2) if the changes would cause for most of the draw to be redone or would require several changes in positions, or would affect more than one draw, or 3) another player or team, who was in a tie (as per Rule #19) has been allowed to enter causing the only space available in the draw to be filled.  It is the responsibility of the player to report the scores and plenty of notices are sent urging for scores to be reported especially before the draw is done.

5. If a player is having difficulty with contacting, getting a response, getting a commitment for a date, time or location from an opponent, or making a match happen, contact Miami Tennis at (305) 552-1415 or luis@miamitennis.net

A response should be received within 24 hrs. of the first attempt to contact.  If not received, then a 2nd e-mail should be sent with a reminder.  If no response in 12 hrs. then a live phone call should be made (no texting).

If still no response, please contact Miami Tennis so that it then takes care of doing the contacting and can assign, if it is needed, responsibility if the match cannot or does not occur.

Please don’t wait until a deadline or the last week of the deadline to ask for help as it is then too late to resolve it.  One of the main duties of Miami Tennis is to quickly and effectively resolve the emergence of a frustrating situation.  

Any failure to apply the rule above, once it is too late to resolve it, results in the player being held responsible for the consequences of not applying it.

If after there is an agreement to communicate one's days of availability for a match, from a player or team who have failed to do so by not responding back to prompts to play, and who have been contacted by Miami Tennis to do so, and this agreement was not met within 24 hrs., a default will be given to the player or team who failed to do so. The same applies if there is no response from the player or team, within 24 hrs., after Miami Tennis has attempted to contact.

Please note that frustration in getting a match to occur, severely dims the fun and the enjoyment of the tournament one is experiencing or seeking.  By not responding to prompts to play, or establishing and informing of the dates and times one is available to play, one is being the source and the cause of the frustration and the absence of the enjoyment and the fun. 

In the 1st Phase, a player or a team who played their first match past the 1/2 way period of the deadline, is not able to complete all of the matches, and loses all matches played, will be assigned a loss against the teams they did not play.

In the 2nd Phase, the same rule applies except that since there are no divisional opponents to measure performance, luck (as desbribed in Rule #17) will then determine the winner and loser.  In the 2nd Phase, players or teams who offered the least days of availability or the most days of unavailability (not counting matches in other categories and USTA league play) will be assigned the default.

6. A player or team is subject to a match being defaulted  under the following circumstances: 1) More than 20 minutes late to a match; 2) For the 1st Phase:  A 2nd firmly set (date, time, location)* arrangements to play broken by the same player/team against the same opponent(s) / For the 2nd Phase: A firmly set (date, time, location)* arrangements to play broken by a player or team; 3) Canceling a firmly set match less than 8 hrs. before its scheduled time**, or failure to successfully contact the other player or team which results in the player or team showing up for the match***; 4) Failure to show up for an already arranged match; 5) Failure to play a match that had been cancelled where no further extensions are possible (the default goes to the player or team who originally cancelled the match) 6) Canceling a match on the last week of a 1st Phase deadline when the match cannot be reset to be played by then; 7) Failure to respond to 2 e-mails and a phone call by the player seeking the match within 2 days of the first contact attempt (Miami Tennis must also have attempted unsuccessfully to contact the player and must have a copy of the 2 e-mails sent).

*A generality used to confirm a match (Ex. I am availableTuesday evening) which results in the other player or team setting up the match as to location and time, is also considered a firm commitment and so, a firmly set match.  A player is held responsible for his/her communications, and thus for one that opens up the action of setting up a  match compatible with his/her statement.  A player is also held responsible for not communicating when he/she should have, when a situation or a change of situation requires his/her to communicate it to the other player to prevent the arrangements or re-arrangements to one's life (commitments or schedules one has delayed or cancelled to play the match) that have been made in order to make the match happen as agreed..  
**A change of time is considered a cancellation of the original match
***Also applies to seeking to reconfirm the details of a match which has been agreed upon more than a day before, which results in a player or team showing up to the courts.

A default cannot be assigned past a deadline when a match, which should have been played within the phase or round period, is not played. The only condition for a default in a past deadline match is when a match has been setup and is cancelled or a no show occurs.  

A match is subject to being rendered void, in the 1st Phase if no knowledge or approval for the match being played past a deadline was received from Miami Tennis, and where the 2nd Phase Draw has been done and sent.  Scores received after a draw usually causes an unbalanced draw, which now requires the draw to be redone again and all of the time spent doing the draw to be wasted and to have to be redone again. It also can cause players who have arranged matches to now discard them and restart the process.

Once Miami Tennis is made aware of a default situation, in the 1st Phase, it is assigned, or if requested, within a day of the default situation occurring.  However, agreements made between players (or decisions a player makes), before Miami Tennis is made aware of a default situation, will always override that rule.  For example, a player telling an opponent, who has just committed a default action, and before the default condition was known by Miami Tennis, that he prefers to play the match instead of winning by default, or the player ignoring or not being aware of a default circumstance and making arrangements to later play the match.  Or the same situation, with the player then later changing his/her mind and requesting a default.

In the 2nd Phase, a default situation can be held from being applied if these conditions are present: 1) Allowing the match does not produce negative consequences to the bracket, or to the players in the bracket, or endangers the finals from occurring at the date set; 2) Strong belief that irresponsible or chronic actions or behaviors that prevent the match from occurring are not being rewarded by not assigning a default; 3) Enough pressure free time is left for the next round of for finals;  and 4) Any circumstance which can be objectively deemed, by all involved, that the not assigning the default is just; 5) Failure to inform about a default situation or to request a default within a day of its occurrance; 6) The conditions set in the two paragraphs below.


A player is held responsible for any decision he/she/they make in regards to playing a match, continuing to play a match, agreeing to stop playing a match, retiring from a match, forfeiting a match, defaulting a match, not requesting a default be assigned, deciding or agreeing of when and where to play the match, ignoring a rule, ignoring a deadline or an extension set for a match**, playing a match with a player one discovers to belong to a higher category or to have the incorrect age for the category, or concerning any other circumstances which occur during the tournament.  Once a decision is made or made known, all previous situations or circumstances are no longer relevant.  The last decision is the only one that is valid and will be valid in any situation that needs to be resolved.
**Matches, in the 2nd Phase, in which an extension has been assigned but played afer the extension subjects both players to the conditions set in Rule #7, paragraph 11,  regarding 2nd phase  matches played past the deadline.

On decisions made, by any side to end the match before its ending, when there has been a disharmonious situation or hostile or insulting behavior, which does not resolve, the score as it ended will be the one that counted unless one side has indicated they are forteiting the match or "giving the win" to the other side, unless Miami Tennis has been contacted about the situation at the time it is occurring so that the match can be continued at another time with a referee present, and unless one side is taking or has taken responsibility for causing the disharmony. If no evidence (objective witnesses, video, recording)  or agreement as to what occurred can be obtained, so that the only evidence that can be obtained is the scores, then the eoutcome will be decided by them.  If the scores are disagreed upon and there is refusal by either side to continue the match, luck, by applying Rule #17, will determine winner.

In the case where a player or team in the same division have a disharmonious situation and they are tied in wins,  and one or both sides refuse to play against each other, the winner will be determined by whom has the best performance in terms of sets won and lost against the same players.  If tied, then games won and lost.

A desire to forfeit communicated by one of a doubles team, communicated to the other team, and posted in the website will be held as valid.  Once a forfeit is communicated it cannot later be alleged that the other partner was not aware or did not give approval. 

Agreements made between players to not assign the other a default when it could be assigned or decisions not to assign a default when it could be assigned, are considered, by Miami Tennis, to have a much higher value than any rule.

In doubles, in establishing whether a default will be assigned, because of the cancellation of a firmly set match, there has to be evidence that both partners, who are cancelling the match, confirmed that match.  Only one partner confirming is not a firmly set match.

When there are conflicting details as to a situation, or the situation is demanding clarification, all communications to Miami Tennis have to include all players involved so that there is transparency and Miami Tennis is not being placed in a "ping pong" and inefficient position of having to go back and forth with each side wanting or demanding to be favored.

Forfeits made a day, or just days before a deadline, or for an approved after the deadline match by an active (a player or team who has/have played more than one match for the round period) player or team have no interest in playing the match will not be accepted unless that player or team has lost all of the matches played or if it creates an unfair situation.  It would not be fair for the players that have made happen all of their matches to be prevented from qualifying by players who failed to to do so and seek or get a last minute forfeit from another player or team whom, if they would have played the match, the outcome cannot be predicted as per the scores against players or teams they both played.

Any match not played by the deadline in which there is a player or team that has not played a match, will result in the player or team that did not play a match being defaulted and the win being assigned to the players or teams who played a match.  This is only applied if a second qualifier is needed  and will then serve to qualify a player or team who have not won a match.  Any matches left unplayed will result in a 0-6, 0-6 loss assigned to the players or teams who did not play.


Any match not played by the deadline in which the players failed to contact each other, will result in both players being assigned equal responsibility for the non occurrence of the match.  If there were unknown circumstances which would have limited one of the players or teams from having more days of unavailability or less days of availability (travel, illness, injury, etc.), they are not considered when no contact was made, as there is no way of telling who would have had less days of availability or more days or unavailability despite the travel, etc. of the other player or team.  If no contact is done no responsibility can be assigned. Also not considered are contacts made the day before or the last day of the deadline.  The tournament seeks to reward those who seek to make happen their matches happen and seek assistance, as soon as difficulties are encountered, to get a match to occur.  

A player or team who was injured, ill, or had to travel for 7 days or more during the 1st phase period or who gets injured in the last week of the 1st phase, which results in a match left unplayed, will lose by default to whomever they could not play against.

Players who cancel a match or seek to change any part of the match (time, location, date) that has been set must ensure that the other player or team is aware of the cancellation or change desired.  Failure to get an acknowledgment to a cancellation which results in the player or team showing up for the match is subject to a default.  If unable to get in contact with the player or team, Miami Tennis must be informed, at least, 8 hrs. before the match so that an attempt can be made to contact the players. 

If a match is unable to be played and there were cancellation of matches by both players or teams during the round period, the first cancellation is the one subject to default (as per the circumnstances detailed in the first paragraph of this rule).


Forfeits and defaults, once assigned, cannot be undone, even if the circumstances or conditions that prompted the assignemnt of the forfeit or default change (like a deadline being postponed because of rain, etc.).


6A.  FAILURE TO PLAY A MATCH
When two players or teams fail to play each other by the regular or by an extension deadline, and no determination can easily, quickly, and clearly be made as to whom is responsible or mostly responsible for the match not taking place, so a default can be assigned,  the following conditions, in order of importance, come into effect to determine who moves on:
1. The player or team who cancelled a match is the one who is defaulted. If it did not occur;
2. The player or team who offered or had the least days of availability for the phase period.  If both players or teams conflict as to whom offered or had less days so that no easy, quick and clear determination can be made (a match attempted to be setup, 5 days or less before the last day of a deadline will not be counted). If unable to be determined:
3. The player or team who offered oe had the least days of availability for the extension period granted  If both players or teams conflict as to whom offered or had less days so that no easy, quick and clear determination can be made (a match attempted to be setup, 5 days or less before the last day of a deadline will not be counted), then 4) will be applied.
4. If the above points cannot determine the winner,  then the player or team who had the best performance (the higher percentage, first in terms of sets won and lost, and if tie, in games won and lost) against the same players or teams they played against moves on.  

When a match has not been played and a decision needs to be made on whom to move to the next round in the 2nd Phase because there is no time to play the match or the limits on playing the match has been reached, the order of default assignment is as follows:
1. Whomever cancelled a match no matter when it occurred.
2.
Whomever was first responsible or most responsible for the need of an extension past the deadline. If a second extension was needed, and no player was most responsible for needing the first extension (Ex. rain), the player responsible or most responsible for needing the second extension is defaulted.
3. Days of availability offered or available for that round period (whomever offered or had less days - tournament matches for another category and USTA league days are not counted)If both players or teams conflict as to whom offered or had less days or offered or had more days**, so that no easy, quick and clear determination can be made (with clear evidence in the form of texts and/or e-mails and/or agreed upon, by all sides, phone conversations that took place). then:  
The player or team who offered or had the least days of availability for the extension period granted  If both players or teams conflict as to whom offered less so that no easy, quick and clear determination can be made (a match attempted to be setup, 5 days or less before the last day of a deadline will not be counted), then 4) will be applied.
4. If the above points cannot determine the winner,  then luck (as indicated in Rule #17) will produce the winner.
**A "last minute" match attempted to be setup 3 days or less before the deadline will not be counted.  

Semifinal matches, which have not been played, in which  a determination of who moves on to finals needs to be made but has not been made, and in which one of the players or teams will not be able to play the finals within the finals round period, will cause the other player or team to move to finals.  As long as a player or team is in semifinals, the privileges of achieving finals (getting an extension past the last day for finals) will not be granted

7. CONDITIONS FOR A 1ST PHASE PAST THE DEADLINE MATCH
Matches will not be allowed to be played past the deadline, in the 1st phase of the tournament,  unless approved by Miami Tennis, unless requested prior to the deadline, and unless a  circumstance or circumstances, which common sense dictates, truly deserves the allowing of the match to occur past the phase period.  The maximum days allowed past the deadline is 4.

Additionally, for a match to be allowed to be played past a 1st Phase deadline: 1) It has to have qualifying significance. That means that the results of that match will help determine who qualifies. The match, however, will not be allowed if the conditions Rule #9 prevents, present themselves in this situation; 2) The results of the past the deadline match would not create a situation in which another match by the same player or team who played the past the deadline match is needed. Only one past the deadline match by a player or team is allowed.


A 1st Phase match played past a deadline which then cuts any days off the first round of the 2nd Phase  or the next round of the 2nd Phase period will subject the late playing player or team who qualifies to being held solely responsible and defaulted if, for whatever reason, including the 2nd Phase 1st round opponent's fault, that first round match cannot be played by its deadline.  A player or team who play late lose all default or forfeit privileges for the round he/she/they are late in.


No extensions will be granted to players that are injured iand request it.  
Injuries carry an absence of certainty as to whether a player will be able to play in the near future and, so, extending a deadline further shortens severely the round while providing no assurance the player will be in shape to play. thus producing wasted valuable days of a round.

CONDITIONS FOR A 2ND PHASE PAST THE DEADLINE MATCHES
Matches will not be allowed to be played past the deadline, in the 2nd phase of the tournament,  unless approved by Miami Tennis, unless requested prior to the deadline, and unless a  circumstance, which common sense dictates, deserves the allowing of the match to occur past the round period.  

Although no conditions are set if the match will be played 2 days or less past the deadline, matches that will be played 3 days or more are subject to the following conditions:.
1. When both players or teams are responsible** for the late playing and they win the match, to prevent the late playing from affecting and causing further delays which could likely affect the whole bracket or the finals match not being able to be played on the main finals event day,  the following conditions are assigned:
A. 
They must conform to the days of availability, that are now left for the round period, of the player or team that has been waiting to play him/her/them in the next round.  If he/she/they do not have a day in common, or if a semifinals, not available for 1) the day established as the main finals day or, 2) for the same day, during the days set for finals, as the other player or team, then the extension will not be approved and the responsible, for playing late, player or team will be defaulted (no further extensions are given to a player or team who is responsible for having played the previous round late or when the extension would cover the day of the main finals)B. If, for any reason, the player or team who has been waiting, to play the next round, has to cancel that next round match and is capable of playing the round after (no injuries), the win still goes to the the player or team who has been waiting.  Once one is responsible for playing late, one loses all rights to default or to receive a forfeit; CIf a semifinals match, both players or teams who are responsible for the late playing have to have the same day of availability in the finals as the player or team whom the winner would be playing in finals.
**When no responsibility can be assigned via evidence or recognition of responsibility, by one of the sides,  both players or teams are held responsible for the late playing.
2 When a player or team are not responsible for the late playing, no conditions are imposed and a 2 day extension can be given, if necessary, for the next round if they win.  However, if this player or team and the player or team who are waiting for the winner, do not have a same day of availability, even with the 2 day extension, or the extension, if a semifinals, would intrude into the day assigned as the main day of the finals, or would prevent, because of not having a day in common, the finals from being played during any of the days assigned for finals, the original match extension will not approved.

Basically, when a player or team plays past a deadline, cutting off days (especially the weekend when a round only has one weekend) from the next round and limiting the availability of the player or team who is waiting for the earlier round match to be played, he/she/they are held fully responsible if the match is not able to be played by the next round period or not being able to be played at all.  Once one plays late, one loses all forfeit or default privileges and the team that is waiting will be granted the win, even if later, they are responsible for the match not being able to occur.

For matches, in one division categories, where no 2nd Phase is played as there is only finals, an extension can be granted up to 7 days before the last day of the period for finals.

When a match cannot be played  as both players or teams cannot agree as to a date, and/ or time and/or place, the match will be decided by, in order of importance: A. The player or team who cancelled a match during the round period gets the loss; B. The player or team who offered the most days of unavailability or the least days of availability, whichever can be easily, quickly and simply determined, for the round period gets the loss; C. The player or team who loses  the luck done in Rule #17.  
 
No extensions will be granted to players that are injured and request it.  Injuries carry an absence of certainty as to whether a player will be able to play in the near future and, so, extending a deadline further shortens severely the round while providing no assurance the player will be in shape to play. thus producing wasted valuable days of a round.

No extensions will be granted after 2 extensions have been allowed.  Rule #6A, regarding the determination of whom is defaulted when a match is unable to be played, will be applied.


A 1st or 2nd Phase match played past a deadline which then cuts any days off the first round of the 2nd Phase  or the next round of the 2nd Phase period will subject the late playing player or team who qualifies to being held solely responsible and defaulted if, for whatever reason, including the 2nd Phase 1st round opponent's fault, that first round match cannot be played by its deadline.  A player or team who play late lose all default or forfeit privileges for the round he/she/they are late in.

If a past the deadline match is started but not completed, the winner will be determined by whomever was ahead when the match was ended (in sets or games).  Continuance of the match for another day will not be allowed.

A player or team who has not played any matches during the 1st Phase period will not be granted a deadline extension.  

Once a deadline extension is approved and a match is firmly set (date, time, place) and agreed upon by all involved, no further extensions are allowed.  If a match has to be cancelled by a player or team, the player or team who cancelled loses that match by default.

If the results of matches, in the 1st phase, that are played past the deadline and after the 2nd phase draw has been sent, produces a 3 way tie in the division where only 2 qualifying positions are available, the results will not change the qualifying status of the player or team who was not involved in the match and has qualified and entered in the 2nd phase draw.  It can only change the status of a player or team who played the past the deadline match.

A match played by a player or team past a deadline in which a player or team equaled the number of wins of the two qualifiers but failed to play against one or both the two qualifiers will result in the untying method of establishing who had the best results against the same player or teams.  In the case of having played against one qualifier and having lost, if the qualifying team that won the player or team who played past the deadline lost against the other qualifier, the team who played late will not qualify.


In the 2nd Phase, any match unable to be played by the deadline or that allowing it to be played past a deadline would very likely have an effect on the days of availability of the players in the bracket and/or on the occurrence of the finals, and a determination is then needed as to who moves on, will be determined by first, seeing if a player or team cancelled a firmly set match (date, time and place) during the round period, second, by who offered the least days of availability or the most obstacles to the match occurring during the round period evidenced by e-mails or text indicating the days offered or the obstacles presented.  Days of availability do not include USTA league days or USTA regional onr nationals periods. 

In the 2nd Phase, one cancelled match, regardless of when it was cancelled, is subject to being assigned a  loss by default.

Please be aware that 2nd Phase past the deadline matches have negative consequences as: 1) they will reduce the available days of a player or team who have limited days of availability or have qualified and are playing in more than one category; 2) can create frustration and unwanted pressure and the consideration of unfairness by A. Making one unable to play the match as early one wants or, if active in other categories, to appropriately be able to schedule each without creating a conflict, B. Forcing one, to now have to play at a date one may have been committed to engage in other life activities or commitments, C. Making it more difficult to find common days to play the match, D. possibly taking away the rest a player needs between matchs, especially. if one is playing in another or other categories; 3) can have a delaying effect on matches on the whole bracket thus affecting other players,  and 4) , especially, threaten the occurrence of the finals on the day set.  That is why paragraph 8 was written so as to prevent. as much as possible these situations from occurring.

A failure to get approval from Miami Tennis, for an extension of a deadline, results in both players or teams being held responsible for playing late.

 Any match not played by the 1st or 2nd phase deadline in which either 1) Miami Tennis was kept uninformed of any situation preventing the match from being played (for the 1st phase, a week before the deadline arrives; for the 2nd phase, 4 days before the deadline); 2) an extension is not feasible or not allowed; 3) a determination cannot be made as to whom was most responsible for the match not occurring (see paragraph below); and/or 4) a determination needs to be made immediately as to who won, will result in determining the winner using the following criteria:

This determination is made by establishing (in order of importance or seniority given): 1) whether a player or team, in the 1st or 2nd Phase, cancelled an already arranged match; 2) in the 1st Phase, whether a notification or notifications were received by Miami Tennis, at least a week prior to the deadline that the other player or team was not responding to requests to play or had not offered any days to play, or extremely limited days to play, and it was not resolved; 3) whether a player or team, in the 1st Phase, has a better performance against the same players or teams in the division (the rest of the matches need to have been played)**or 4) whether a player or team (2nd Phase only) offered less days of availability than the other player or team during the round period (weeknights and weekends are the only times applicable and e-mail or text evidence is needed and/or phone calls made which are agreed by both sides to have happened), or that caused the round period to be shortened because of a circumstance like traveling, illness, etc.  
**If a player or team played less matches, then the win gets assigned to the team that played the most matches.

The player or team who cancelled the arranged match, and if not, who prevented the match from being played by actions or inactions, and if not, by the player or team whose match scores reflect a lesser achievement, in terms of the scores,performance, or: offered (in the 2nd phase) the least days of availability (USTA league days or a tournament match in another category are not counted), or none at all, or a "last minute one" is the one defaulted.

Please note that the recognition by a player or team of his/her/their bigger responsibility in not making a match happen by the deadline is senior to any rule regarding defaults contained here.  A player or team who recognizes having been more responsible (than not or less responsible) for the inability to play the match by the deadline, will, of course, be penalized with the default while reaping, in my view, the tremendous benefits overriding one's self interests and "doing what is right" brings.

 8. In the 1st phase of the tournament, any situation which prevented the match from being played by the deadline cannot be presented a week or less before that deadline (especially after the deadline has passed) or to be solved in the last week of the deadline.  This is to prevent last minute or "last week" rush for a solution and the almost impossible task of arriving at a solution, as usually each side usually will blame the other and no responsibility for the situation is assumed.  Rule #5 explicitly states to contact Miami Tennis when a difficulty in getting a match or matches played is encountered (first appears) and to immediately request assistance towards making the match or matches happen.  Waiting for the last week for Miami Tennis to resolve the difficulty or by placing the blame on the other player or team if the match is unable to be played is not accepted.  The exceptions are points 1), 2), and 3) of Rule #6. or the cancellation, by a player or team, of an already arranged match, for that last week, which cannot be reset to be played before the deadline. In this last case, a default will be assigned to the player or team who cancelled.

If and extension of a deadline can resolve the situation and the conditions to grant an extension, as detailed in Rule #7, are met, the extension will be granted. An extension of a deadline will not be granted if a situation is made known after the deadline.

In the 2nd phase of the tournament any situation which prevented the match from being played, in which one wishes to assign responsibility to the other player or team for the match not being played  cannot be presented the day of the deadline or after the deadline has passed.  Unless a player or team acknowledges a higher degree of responsibility, the responsibility for playing late will be equally assigned to both players or teams.  If one is running into difficulty getting a match to happen, one should notify Miami Tennis as soon as the difficulty appears so as to have enough time, before the deadline, to resolve it.

9. In the 1st Phase, in case of a tie between players or teams for qualifying, matches not played will count as a 6-0, 6-0 loss and forfeits or defaults are not counted, when applying an untying procedure, as it would be unfair to the other teams who played them (although the win is counted).  If there is a tie for first or second place in terms of matches won and lost between 2 players or teams, the player or team who won head to head is the one who qualifies.  When no match has occurred between the players or teams or there is a 3 way tie, the players or teams who have the higher winning percentage as a result of dividing total winning sets by total sets played will be the two winners.  If still tied, then total games won divided by total games played will determine it.  When there is a 2 way tie, the player or team who won in the head to head match will be the winner.  If no match was played between the 2 teams, the higher winning percentage as a result of dividing total winning sets by total sets played, against the same player/players or team/teams, will be the winner.  If still tied, then games will be tabulated. 

In the case of players or teams being tied for qualifying who were unable to play each other by the deadline, or by the allowed or possible number of days to play past the deadline, the winning team will be determined by who had a better score against the other players or teams in the division.

No defaults (or forfeits), for matches not played, are allowed, especially in the last week of the deadline, in the divisional phase, when the default or forfeit would prevent a player or team, in that division, who most likely have qualified (evidenced by the matches or scores showing them to be either closely equal in skills or the superior player or team) from qualifyingThis serves also to prevent players or teams who have already qualified or who know they will not qualify from choosing to not play the last match and giving the win to the player or team they had not played and who would very likely not (evidenced by the matches or scores showing them to be the weaker player or team) have qualified if it wasn't for the default. 

The spirit of this rule is directed towards rewarding and protecting those players or teams who played all or most of their matches and/or won by the sweat of their skills, their effort and their wisdom in the court and would be prevented from qualifying or from being the top team by a default or forfeit. 

Reasons for not being able to play do not matter.  They vary from having another more important priority, having other tournament matches which have to be played, having lost interest in playing further, getting injured, knowing they won't qualify no matter what, to having qualified and seeing no reason to play another match.

If a default does not affect the deserving qualifying or the deserving 1st place position of another team then it will be accepted. Although a win by default will be assigned, the determination, if a tie in wins occurs, of who the better player or team is, will be done with the "untying" procedure detailed in Rule #7.  Any matches by all the players or teams with the player or team who defaulted will be excluded from the determination.

Additionally, a player who has not played any matches and/or forfeits or defaults, at the last days of the deadline, to a player, will also default or forfeit to the other players he has not played.

Players or teams, who have qualified for the 2nd phase, cannot forfeit or default a match, in the last week of the tournament, when the default would qualify a player or team, whose match performances would not have qualified them.  If the performance by that player or team indicates deservingness of qualifying (by comparing scores), then the default or forfeit will be accepted.

In the same way, a player or teams who have lost all of their matches and do not want to continue playing will be assigned a forfeit on the matches they did not play. The player or team that did not play them will be assigned a win by forfeit.

Also, a player or team who played one or two matches and won and withdraws will have the matches rendered invalid as it would not be fair to the other players or teams to be assigned a win. Reversely, a player or team who played one or two matches and lost and withdraws will also have the matches rendered invalid so as not to provide an unfair advantage to the players or teams they played and did not play, especially if there is a tie between teams for qualifying.

Forfeits made a day or just days before a deadline by a player or team who would not qualify or have qualified and have no interest in playing the match will not be accepted.  Forfeits, in these conditions, are only accepted if a team who would have qualified is withdrawing from the category.  It is not fair for the players that have made happen all of their matches to be prevented from qualifying by players who failed to to do so and seek or get a last minute forfeit from a team who cannot qualify.

The tournament seeks to reward those who make happen all of their matches or seek assistance, as soon as difficulties are encountered, to get a match to occur.

10. In case of weather delays or closing of the court where a match cannot be finished the same day, play will resume exactly where it was when it ended and in the same type of court (location is irrelevant).

A rained out, or "court closing", or court unavailable, where the match cannot continue, in which the 2nd set has been started and is being won convincingly (3 games or more ahead) or it is close to being won (the player or team who won the 1st set, has reached 4 or 5 games and is ahead) by the player or team who won the 1st set, will be declared a finished match.

When a match that was started but was not completed for whatever reason
(rain, closing of facility, etc.) and the match was not finished by the deadline, or by a past the deadline approved by Miami Tennis firmly set match, or, if a finals, by the last day a finals can be played, the winner of that match will be determined by, whoever was ahead (games or set) or, if tied in sets, or the second set is unfinished but being won by the player or team who lost the first set, then the player or team who has/have a higher percentage in games won vs. total games is the winner.

In the 1st Phase, when a match is not able to be continued or played and so a determination cannot be made as to who won, the outcome of the match will be determined by whomever performed best (who had the better scores) against the other players or teams in the division.  In the 2nd Phase, the outcome will be resolved by luck, by the use of rule #17 unless a player or team chose to forfeit the match.

In the case that impending rain or court closing or any other circumstance threatens a match from being played or being finished, players can elect to play a pro set or a supertiebreaker to determine the outcome of the match.  Pro sets and supertiebreakers will count as 1 set only in case of a two or three way tie for qualifying in the 1st Phase.

 11. The 2nd Phase is a single elimination format, the same format used in all major tournaments (Wimbledon, US Open, etc.).   If you win the 1st round you move on to the next round, if you lose you are out of the tournament for that category. 

Two brackets are created and the singles winner or doubles winners, of each bracket, meet in finals.  

The draws are done following these criteria (the main intent is to produce the 2 best players meeting in the finals):

  1. The 2, same division winners, are placed in opposite brackets** (there are 2 brackets) so if they meet again it could only be in the finals.  This prevents the possibility of the 2 best players or teams having been placed in the same division and one getting eliminated early on.
  2. When a division has 3 winners, as in the case of some (not all***) divisions with 5 players or teams, the first place winner of that division gets placed in one bracket and the other two in the opposite bracket, but at opposite ends of that bracket, so if they would meet again it would be in semifinals.
  3. Doubles partners are still placed in separate brackets in singles; however, there are circumstances which may prevent that from happening.
  4. Top 2, 4 or 6 or 8 (depending on the number of divisions within the category) players or teams in a category are seeded (ranked #1, or 2, or 3, etc.)**** by examination, in order of importance, of their performance in the last year in the 2 BOM (Winter/Spring & Summer/Fall) and the other two local major tournaments in the last year, then by their performance in the current tournament taking into consideration the strength of the players they played against in the division (if known)
  5. 1st Place winner in a division is placed, in the 1st round of the 2nd Phase , against a 2nd place winner from another division except in circumstances which prevent it (as for example, a second place finisher who deserves to be seeded).***** 
** Only applies if they have played each other.
*** With 2 divisions categories in which there are 5 players or teams in each division and the number of divisions allow it, the top 3 qualify.
**** A player or team may be seeded even though he/she/they may have come in second in the division. Past tournaments performance is superior in value to divisional results.
***** A 1st place winner is determined by either having the highest number of matches won in the division or by deserving a seeding position because of the conditions dictated in the point above (#4). 

12. No partner substitutions (doubles & mixed doubles) are allowed after the first match is played by the original team.

13. No coaching or the appearance of coaching, or umpiring is allowed during a match by spectators.  A coached match is an invalid match if the person who was coached wins.  Additionally, calls are to be made only by the players and sitting, inside the court area (where the players sit), is not allowed.  

Whether actual or not the perception by a player that the other player is being coached is a source of experiencing unfairness and resentment which can easily sabotage the performance of the player and his/her concentration.  

Coaching that is not completely stopped after being pointed out by the other player or team will result in the player being defaulted for that match.  If it reocurs again in another match it will result in the player being removed from that category.

14. Any player who has, because of ignorance, misunderstanding, or any other reason, entered or been entered into a lower category than he/she actually belongs (whether it is by entering in a lower USTA rating than assigned or not having a rating at all, or any other reason) will be removed from that category and placed in the appropriate one, if possible. The same applies to a doubles team.  This can occur at ANY time during the tournament.  Miami Tennis’ determination of the category of a player is final.

  • Miami Tennis uses USTA player ratings as a method of checking a player's skill level.  They are part of the criteria used when placing or allowing players to play in a category. However it does not absolutely abide by that rating when there are circumstances (like a player showing strong evidence,from past or other tournaments or playing or having played in a higher category, of a higher skill than their assigned USTA rating, or with the case of a player with a developed physical condition or years of not playing tennis, or obvious evidence, through observing match scores, that clearly show that the player or team belongs in a lower category). Miami Tennis may rate a player differently in singles and doubles.   

Any player or doubles team whose rating is found to be questionable or uncertain (usually by not having a USTA rating) will be placed in a "thought to belong" or the entered category until a determination is made as to where he/she/they should be.  If the scores show mostly a lack of competitiveness (as per the Miami Tennis definition - see ** 5 paragraphs below) and/or his/her/their performance has generated, with at least 2 players or teams, who are considered to firmly belong in the category, the consideration that his/her/their present rating is definitely higher, he/she/they will either be moved to a higher category or be made to play in both the present and in the next higher category.

The thought to belong" or entered category is a temporary placement until the determination is made. 

When a determination is made as to the correct rating for a player or team and the player or team have to be moved up or down in a category, and it is past the midway point of a 1st phase deadline, the player or team will be allowed to qualify, for the 2nd phase, in the new category.  It would also not be fair for a player or team to be moved up and then disqualified because of not being able to play all the matches (two of the original number of players in the category will also qualify regardless of how the added player or team performs).

When a player or team, who do not have a USTA rating, finals, and no complaints about his/her/their rating has been received in the divisional phase or early in the 2nd phase (before the semmifinals match) where the player can be evaluated by watching their next match, no change of category can be made.

A player or team, who have qualified and played a round or rounds for the 2nd Phase and are disqualified will result in the rounds that he/she/they played being declared invalid and the 2nd Phase will restart from before a match was played against that player or team. If the only round that was played was the first two rounds, then the player or team who should have qualified for the 2nd Phase will replace the disqualified player or team.

USTA RATING DISAGREEMENT PROCEDURE

Any player who disagrees with his current USTA rating, believing it should be lower, and his disagreement appears to have some validity -- first and foremost, through research of his/her past performance in recent BOM Tournaments and other major local tournaments, and, if needed, in his/her USTA record,  will be allowed to play in the category he/she feels belongs in, but, in almost all cases, will also be made to play in their USTA rated category so that an appropriate evaluation can take place. 

If the player's (or doubles team he/she is a part of) performance in any match (against a player or team belonging to that category) in the higher category show either a competitive** match or results in a win, the player or team will then be disqualified from playing in the lower category.  Additionally, if two of the players or teams (one if the division has 3 players) in the division in the lower category cannot achieve a competitive** match, the player or team will then be disqualified from the lower category.

 **Miami Tennis defines competitive here as the loser of the match having won 7 games or more in a two set match or having won one set.

Any uncertainty results in the player being disqualified from the category he/she wants to play in and being assigned to the category their USTA rating dictates.  Please note that playing in a lower category than one's USTA rating requires convincing evidence the player has been overrated.

For situations where a player's new rating makes him/her unable to play in the newly assigned rating because Miami Tennis does not have that category, the player will not be allowed to play in the lower category. 

A player who has been "downrated" by Miami Tennis can only maintain that rating for 1 yr. After that period his rating will be evaluated for competitiveness and for absence of competitiveness, as per the Miami Tennis definition just above,  by examining his/her performance in this and other tournaments.

Players who have been “downrated”, who win or reach finals in the category they were allowed to participate, will be uprated to their actual USTA rating.

Protecting the integrity of the tournament is one of the highest priorities.

Doubles players cannot play in 2 categories lower than their combined current USTA rating even if both are contesting their USTA rating.   Only one player's "downrating" is ever allowed in doubles. This also applies to a player who received a higher USTA rating (Early Ratings)  for the next league season and is playing with a lowered (by Miami Tennis) rated player. In this case the Early Rating will be applied.  In case of 2 players, playing together in doubles, which also received a higher rating in the Early Ratings, only one Early Rating can be counted.  The goal is to prevent an unfair situation for their opponents and an advantageous situation to them.

USTA rating changes (Early Ratings) which occur, to a player who is participatiing, after the start of the tournament will not  result in a change in category for the player, However players who have been uprated, may request to be moved to the higher category.  Players who enter the tournament or are entered after the early ratings, and have been moved up or down, will  play in the category the early rating has assigned to that player.

Miami Tennis cannot be and will not be responsible for players, who do not have a USTA rating, entering a higher category than their skills show and thus offering non competitive matches.  However, players, who demonstrate they belong in a lower category, will likely not be permitted to participate in that same category in the next tournament.

15. A player playing doubles with a lower rated player can only play in the category just below his rating (Ex. The lowest category a 4.5 player playing with a 3.5 can play in is 8.5 combined).

For mixed doubles a player playing with a player 2 ratings below his/hers can play in the category that averages their rating (Ex. A 4.5 player playing with a 3.5 can play in the 8.0).

However, situations in mixed doubles, where a player is placing his/her doubles partner in a fixed corner or outside position so that he/she can handle most of the shots will disqualify that team from participating in the category they are rated for and will be moved to the next higher category.

Any mixed doubles match that presents the appearance of "singles playing against doubles" will not be allowed as it devalues the category by creating an artificial doubles partner, causes the consideration of unfairness and simply reduces the fun and competitiveness that should be present in a match.  

 16. Minimum age to participate in singles is 18.  In doubles the minimum age is 16 except it is 15 for parents playing with their children (please read paragraph below).  

 USTA Jr. tournaments players participating must let Miami Tennis know of it so that their record can be checked (to not do so is subject to disqualification from the tournament) and their rating established. They may be evaluated while playing tournament matches and if deemed to be at a higher rating than the rating they entered the tournament with, they will be placed in a higher category or disqualified. 

The minimum rating a player, who has played professionally (like ATP, WTA, etc.) within  the last 10 yrs., in the U.S. or any major country, can be assigned is 6.0.  For major university players who have been among the top players  in his university it will be 5.5.  A lower rating may be assigned if more than 10 yrs. has passed.  If there is an uncertainty an evaluation of the player while playing a tournament match will take place.

17. If type of surface (clay or hard court) or where to play cannot be agreed upon, or a determination needs to be made as to the winner of a match or round, or a situation demands an outcome, CASH 3 run by the Florida Lottery will determine the  court, the location of where the match will be played, the winner of a match or round, or the outcome.  Contact one another (in the case of the location, choose which location you want to be the one the match is played), and assign one side odd (1,3,5,7,9) and the other side even (2,4,6,8,0) numbers.  The last number of the days' EVENING CASH 3 (http://www.flalottery.com/cash3.do ) that matches any of the numbers one side has will determine who chooses or who wins.  One can also choose to use the MIDDAY CASH 3.

This method will also be used when luck (as per Rule #8) needs to determine a winner.

Players with known injuries or physical conditions that require clay must note it in their application form.  Such players will have (CLAY ONLY) next to their name in the Draw.  If a player is known to be playing in hard court (like in league play) CLAY ONLY will not be assigned. 

18. Take the opportunity to nourish or develop the ability to let go or disconnect. During a match, turn off the cell phone. Ringing phones distract and often annoy.

19. The top 2 players or teams in each division are the ones who will qualify for the 2nd Phase. 

When there are 5 players or teams in a division and the number of divisions in the category (that do not cause an additional round to be created or that enough time is available to create an additional round), allow it, 3 out of the 5 players or teams will qualify.  There are exceptions to this rule as there can be and have been situations which justify qualifying 4 out of the 5*.
*At least 3 matches out of the 4 need to have been played for a player to qualify
Additionally, when, after playing the divisional matches, there is a tie for qualifying among two or three players or teams, three of the four move on to the 2nd phase. If there is a tie for qualifying for 3 spots, among 4 players or teams, in a division of 5, four of the five players or teams move on.  This is providing 1) that the player or teams that are tied have played a match against each other (there can be fair exceptions); 2) there is an extra spot in the next phase without adding an extra round and: 3) that all the matches have been played by players or teams that are tied by the deadline*.  If not, or if there are 2 players or teams tied for second (or third when applicable) place, the way to determine who moves on is by establishing who won in the head to head meeting.  If there are three players or teams and one player or team won against the other two, he/she/they automatically qualify and the other two are determined by the head to head process or, if, they did not play against each other, by the untying process detailed below.

 If there are, 3 or 4 players or teams tied for first or second place , the way to determine the players or teams moving on is by determining the highest percentage results in terms of sets won vs. total sets played against the same players played (if the same players were not played within the division, then the only scores counted are the ones played against each other and/or the same player), if that does not resolve it or resolves it for one player but not for the other two, then total games won vs. total games played, if still not resolved, head to head will be used. Please note that when sets are used, tiebreakers count as 1 set and matches not played count as a 2 set loss.  When games are used, super tiebreakers count as 1 game, and matches not played count as a 0-6, 0-6 loss.

*If there is a tie among 3 players or teams and two of the players or teams  produce the 3 way tie after playing past a deadline, the qualifying position goes to the player who played the matches by the deadline.

In the case of a tie between players or teams, for qualifying in a division, where a player or team forfeits a match, and that team has not played against the other players or teams, a win by forfeit will also be assigned to the other players or teams.

A player or team cannot advance to the 2nd phase without having played or having won a match  unless (only if a match or matches have been played and lost),  a second team is needed to qualify and there are valid circumstances that justify it, like the division ending up having 2 players or teams.

In case of a tie, for a qualifying spot, between 2 players or teams, where the players/teams ended up not being able to play each other, the qualifying position will be given to the player/team who had the best performance against a player/team or players/teams they played.  The untying procedure, described in the 2nd paragraph of this rule, will be used. 

In case of two players or teams qualifying, who did not play each other, and a determination needs to be made of which player or team came first, the higher percentage in terms of sets won and lost against the other players or teams will determine first place.  If sets cannot determine winner, then games will be applied but there has to be a difference of 3 or more games. If not, luck will do so. 


In categories with only one division, either the 2 top winners meet in finals or the player or team who wins all the matches, in other words, who remains undefeated*, will be the category winner.  The choice will depend on the degree of competitiveness** present.
*IF ONE MATCH IS LEFT UNPLAYED, BY THE STILL UNDEFEATED TEAM,  AGAINST A PLAYER OR TEAM WHO COULD NOT POSSIBLY COME OUT 1ST OR 2ND IN THE CATEGORY, AND WHO DOES NOT WISH TO CONTINUE TO PLAY, THE WINNING PLAYER OR TEAM WILL STILL BE DECLARED THE WINNER.
**COMPETITIVE, IN THIS SITUATION, IS DEFINED, IN A 5 OR 6 PLAYER OR TEAM DIVISION AS ANY OF THE TOP 3 TEAMS HAVING HAD A COMPETITIVE MATCH WITH THE WINNER, AND IN A 3 OR 4 PLAYER OR TEAM DIVISION AS THE3ND PLACE TEAM HAVING HAD A COMPETITIVE MATCH WITH THE WINNER., a COMPETITIVE MATCH IS DEFINED AS THE LOSING TEAM HAVING DONE MORE THAN 6 GAMES IN THE MATCH..

A format change or any change in a category or in a division, in order to be valid, must have a statement of the change below the category (Ex. number of players who qualify).  Otherwise usual format will apply.

20. A player who perceives he is experiencing, during play, the presence of a chronic bad call situation, an intolerable  unsportsmanlike conduct, or a disharmonious situation which cannot be resolved, should calmly and peacefully, and without accusations, end the match and immediately contact Miami Tennis who will arrange for the match to continue with a person assigned by Miami Tennis to umpire the match, or resume the match at a later date with the assigned umpire.


The outcome for any match which is ended, before it is complete, because of a disharmonious situation, in which Miami Tennis was not contacted, will be determined by the scores achieved.  Whomever is ahead by a set, or by games wins.

It the issue is one of a dispute, for a point or a score, in which each side, for reasons of their own desire for fairness, refuses to yield, Miami Tennis should be immediately contacted to resolve the issue and with my presence (over the phone), a flip of a coin or up and down on a racquet will be done as it is the best solution .

A player or team who is unwilling to play another player or team, because of a current or previous disharmonious experience while playing another match, can request the presence of a Miami Tennis umpire at the match.  However, if unwilling to play he/she they are assigned a default on that match. 

For most situations, an umpire will not be present unless both players or teams requests it, but will be available to attend the match if a similar or other disharmonious situation comes up in the match.

Having an umpire, before a situation occurs, can easily generate, in the eyes of the player or team that is not requesting an umpire, that he/she are being unfairly negatively judged and labeled, and that has an unwanted effect on a player and on his/her/their performance in the match.  Referees are sent after the situation has appeared and NO sides are taken as Miami Tennis was not there when it happened or was happening.  The presence of an umpire is only to help make the match fair and harmonious to all involved.

Miami Tennis believes that a previous disharmonious situation should be given the opportunity to be improved and no better opening to do so than giving it another chance.   A statement of intent as "let's both seek to make it an enjoyable outcome this time for all of us" can generate. in all involved, the desire and the effort to accomplish it.

The following are reasons for being withdrawn from the tournament: 1) A player who gathers a history (2 or more) of unsportsmanlike conduct, of cheating in matches, of contributing to conflicts in the court, of breaking agreements made, or of causing disharmony in the tournament that has been proven to be true; 2)  A player who makes physical contact with another player in a violent or aggressive manner (one time only); 3) a player who threatens with violence (one time only).


The outcome of a match that is ended in disharmony because of conflict where no sides forfeited the match or "gave the match" to the other, will be determined by the score at the time that the match ended.  Once a match is abandoned, because of disharmony and a desire by both sides to stop playing the match, the outcome of the match will be the score as it was left.  Players are held responsible for their decision to end the match.  Additionally, if each side has a different version of what occurred, where each side blames the other, unless there is physical evidence as to what occurred (video, impartial witnesses) Miami Tennis will stay neutral and will neither choose to believe one side more over the other, or attempt or make a judgement as to what it thinks or feels happened.  If there is no evidence as to what occurred, the only "evidence" that will be considered, to determine the outcome, is the score of the match at the time it was ended.  In the 1st Phase, if even the match score is disagreed upon, so that no winner can be determined, the outcome of the match will be resolved by assigning the win to the player or team who performed best (who had the better scores) against the other players or teams in the division.

Please know that, unless a player or team owns up to causing the situation and communicates it to Miam Tennis, or there is evidence that the player or team caused it so that the win can be assigned to the other player or team, Miami Tennis will not be drawn into the situation where each side insists on being favored and demands the other side be punished.  In the absence of a side taking full or the greater responsibility for what occurred, evidence must be presented in order for any action to be taken so that the fairest outcome is achieved.

Miami Tennis reserves the right to withdraw any participant from the tournament for any reason it deems detrimental to the spirit of harmony, fun, competitiveness, sportsmanship, and/or fair play.  It is the strong intent of the tournament to be a harmonious, a fun, a competitive, a fair, and a positive connecting experience to all involved.  Players who sow disharmony are not wanted.

A player is held responsible for decisions he/she/they make in regards to agreeing to play a match, or continue to play a match, in spite of conditions or circumstances that distract from or make difficult the playing of a match, or place him/her in a disadvantageous or unfair situation. Once one agrees to playing under less than, what one considers to be, ideal conditions one is held responsible for the decision and the outcome of that decision.   The same applies to decisions a player makes not to assign a default, or to forfeit or retire from a match.  Past circumstances cannot be brought up to attempt to change the outcome.   


A player or team can decide, in the 1st Phase, not to play another player or team when it is based on a past unresolved or a present unresolving disharmonious experience.  If so, the results of the match will be decided by the performance of each player or team against the other players or teams in the division.  Whomever has the best performance in terms of matches won, and if tied, in sets won and loss, and if still tied, in games won and lost will be assigned the win.

21. The same  player or doubles team may play in two same type (singles or doubles), next to each other categories (Ex. Singles 3.5 and 4.0 or Doubles 7.5 combined & 4.0, provided A) that they are currently USTA rated in the lower category or B) they do not have a current USTA rating and/or are not sure what category they belong to.

The following rules apply to A) above: 1) 1 player or team per division maximum in the higher category (if too many requests the players who registered the earliest get preference); 2) if the player or team qualify for the second phase in the higher category they are disqualified from the lower category; 3) if the performance of that player or team clearly shows he/she/they are outmatched (a very low score or evidence by the match results in that division that no better results can be expected) in the higher category he/she/they will be removed from that category.  It is not fair for any player to be made to play (and spend money to play) a match against a much weaker opponent which produces an absence of fun and competitiveness, a predicted outcome, and a use of time and energy that could be used for another match.

The following rules apply to B) above: 1) if the player or team qualify for the second phase in the higher category (or in a higher age restricted category) or any of the match scores, in the higher category,  reflect a competitiveness present (against any player or team considered to be firmly belonging in that category), they are disqualified from the lower category; 2) the player must have played all of the matches in both the lower and higher category by the time the earliest deadline (the category with the first deadline) arrives.  If not, the player or team will be disqualified from the lower category; 3) if the performance of that player or team clearly shows he/she/they are outmatched (beaten badly) in the higher category he/she/they will be removed from that category.  It is not fair for any player to be made to play a match against a much weaker opponent which produces an absence of fun and competitiveness and becomes a waste of time and energy.


A player or same team who entered in two categories and fails to play 2/3 of their matches in the higher category, in which he had previously qualified in either of the two previous tournaments, will be disqualified from the lower category, unless he informs Miami Tennis within the first two weeks of the start of the tournament..

Any changes made to a player's or teams's rating as a result of having played in two categories and qualifying in the higher one in the 2nd phase, either because they quailified in the higher category after they qualified in the lower category and played matches and won them, or an error was made, will not affect those results, especially if the players, by their USTA rating, do belong in the lower category.

22. Playing in more than 4 categories is allowed when the player's free schedule and the deadlines for the categories he/she is in, present an acceptable scenario for all matches to be played on time.  The player must commit himself/herself to not be the cause of any situation which threatens the playing of the matches by the deadline for that category or produces pressure, because of the player's match load, on the other divisional opponents to get the matches done on time.  If such occurs the player will be removed from that category and will not be allowed to play in that number of categories in future tournaments. 

23. Finals must be played within the period assigned for the finals. 

The exceptions are: 1) A changing from the original days of the finals (as written in the original Tournament Application Form); 2) A circumstance in the life of a finalist which can sensibly be deemed to be of a higher priority (injuries or physical conditions which impair playing are exempted); 3) Nature caused delays which deem fair the allowing of the finals match to be played late; 4) Players that qualified for 2 finals or more, or are still active in two or more semifinals in categories that have a later finals period

When the exception is met, the finals can either be played before, if both players and teams agree, or after but not longer than a week after the last day of finals.  Matches played after the finals, which were rained out will be allowed to be played after the one week limit. Once that finals date has been set, finals and default rules apply.

Only finalists can request a change of date for the finals. Semifinalists or earlier round qualifiers cannot. All semifinal matches must be played before the main day of finals.

The assigned ("default") place and time to play the finals is at Crandon Park and on Saturday or Sunday.  If a player or team wants to play at Crandon and the other does not, the finals get played at Crandon.  If a player or team wishes to play on the weekend and the other wants to play only weekdays, the finals get played on the weekend.

The finals party which occurs either on a Saturday or Sunday, is a highly regarded event as it offers the finalists the experience of playing the finals, enjoying a lunch, and then being recognized and their achievement acknowledged  by their peers in the trophy/awards presentation.   Any situation which unfairly denies that experience to the finalists will not be allowed to occur.

When no agreement can be reached by both finalists as to the date of the match, the player or team who is not able to play within the period of the finals will be defaulted.

24. Any player (or doubles team) who have been the winners of a previous Miami Tennis tournament (does not apply to the highest categories as Women's 9.5, Men's 5.0, etc. unless a player has recently been USTA rated higher or is rated higher by Miami Tennis) will be requested to play in a higher category in the next Miami Tennis tournament.


The exception is for players or teams who had at least 50% of their 2nd Phase matches be competitive** in the tournament they were the winners of
(a match won by default or forfeit is not counted).  They will be allowed to continue to play in the same category***.

The other althernative is when a winner chooses to play in the next tournament in the winning and in the higher category.  If the matches in the lower category are not competitive to the majority of the divisional opponents (2 of the 3), or if only one of the matches in the higher category is competitive, the player will be disqualified from the lower category regardless of whether he/she qualifies in the higher category.

**A competitive match is defined as either the winners having lost one set or the losers winning 7 games or more in a two set match.
***A player or team, whom in two successive tournaments, wins one and is a finalist in the other will be made to play in the next higher category for the next tournament he participates in.  A player whose 50% of competitive matches has the majority of them being 7 game (made by opponents)  matches or less will be made to play in the next higher.

The rule is designed to avoid punishing those players or teams who achieved coming out the winners in a competitive environment.  Who earned their win through hard fought matches.  It is also designed to reward with a "promotion" those players or teams whose skills clearly demonstrate they belong in a higher category.

In the case of a doubles team winning their category where one of the players does not have a USTA rating or one of the player's skills is determined, through observation of a finals tournament match, to deserve a higher rating, they will not be allowed to play in the same category, they won in, in the future.

As a reward for winning and in recognition of the skills achieved, the  player or team who has been the winners of the previous Best of Miami Tournament, in the category they are currently playing in, will have qualifying rights in the event acceptable circumstances prevent his/their divisional matches from being done.  This does not prevent the two divisional winners from also qualifying.

25. A player or team who is entered into the tournament past the deadline, where the responsibility for entering late is his/hers, and a 5 player or team division has to be formed will not get the benefit, usually afforded a 5 player or team division, of the top 3 qualifying for the 2nd phase unless the number of divisions allow it.  However the two top players out of the original 4 will still qualify. 

If the 5th player or team is among the 2 top qualifiers he will also qualify along with the two top players (out of the original 4).

26. Players will not be asked to decide on whether a rule should or should not be applied towards an opponent once the situation, which the rule covers, is communicated to Miami Tennis.  The responsibility for the enforcement of the rules rests only with Miami Tennis (assigning a player the responsibility for the enforcement or not enforcement of a rule can be quite an uncomfortable and undesirable situation for that player to be placed in). 

However, agreements made between players, before Miami Tennis is informed and before the rule is enforced or applied, will always override that rule.  For example, a player telling an opponent, who has just committed a default action, and before the action was communicated to Miami Tennis, that he prefers to play the match.  Or the same situation, with the player then later changing his/her mind and requesting a default. Agreements as to defaults that one makes or refuses to make,  are considered, by Miami Tennis, to have a much higher value than any rule.

Once a player informs Miami Tennis of a situation which occurred, seeking a decision about what to do in regards to a situation. the responsibility for the decision is taken away from the player and the rule is applied. 

Similarly, a player informing Miami Tennis of a situation and requesting a rule is applied cannot request that the rule not be applied later. 

27. Rules do not take precedence over the objective examination of a situation with the intention of establishing what is most fair or just to do for that particular situation.

There are situations which demand, either an examination of all of the circumnstances that produced it, or a determination of whether the rule being applied is more unfair than fair.  The goal, should always be, in the presence of a situation which demands a decision, to have accomplished the fairest outcome possible and the one that strongly nourishes the perception that the most fair decision was arrived at without bias and, just as important, the spirit of sportsmanship.

There are also situations in which flexibility, in the interest of sportsmanship, in the interest of having a match played, when no harm is done to anyone by doing so, can be used to create a win/win situation, in which everyone benefits. 

It should be noted that there are no absolutes in this world, and an 100% fair outcome can never be achieved. 

The goal is to come up with a solution that has more fair elements than unfair, that can be perceived objectively (putting aside one's self interests) as the right thing to do.

Many situations have both sides claiming that the other is at fault. The goal is to determine which side was most responsible, was more the source or the cause of the outcome, whether by omission (not doing something which should have been done) or by commission (doing something which should not have been done) using only the facts present. 


Please be aware that rules can be used, when known, for one's advantage so that one is assured a win.  While that cannot be prevented, I just simply allow Karma to take care of those who make those decisions.

Every decision one makes has a destiny.  Giving in to the need or urge to seek only to achieve one self interests has proven to me to be to have awful consequences to one's life, especially in the long run.  Sacrificing one's integrity and awareness of what is right and wrong, for an urge or a need, is also the most destructive act one can do for one's self esteem or self respect.
.

 28. A player who has not paid for the tournament will be subject, after being notified of non payment, to winning matches being voided  and/or players in the division he/she is playing in being informed that no matches can take place until fee is paid.

Refunds will only be given, when requested, before the start of the tournament.  Once the tournament starts and time and energy has been directed towards the player's participation in the tournament, no refunds or credits will be granted. 

Miami Tennis is not responsible, will not be held responsible, and cannot be held responsible for conditions, not under its control, which produce a less than one expected tournament experience.

Miami Tennis cannot and does not guarantee finding a partner when it is marked in the application.  Finding a partner depends on matching up players who are requesting it.  It is easier to accomplish in same sex doubles but quite difficult in mixed doubles as the number of women requesting "find me a partner" has been always quite a lot less than men requesting it.  If a player is playing in only one category where his second category would have been the "find me a partner" one, and has paid the additional $10 fee for the two categories, will be refunded the $10. 

In the case of circumstances, not created by Miami Tennis, which cause the tournament to be postponed or delayed, no refunds will be given and the tournament will be continued as soon as the circumstances, which are preventing it from continuing, vanish.

29. Tournament is guided by both the USTA rules and The Tennis Code of Conduct as well as by common sense or use of reason.  The first two can be "Googled", the last two are found in each one of us. 

Any questions, comments or suggestions please contact Luis Agostini at Miami Tennis (305) 552-1415, write to 802 N.W 87 Ave, #317 Miami, FL 33172
or e-mail luis@miamitennis.net


MIAMI TENNIS, LLC

TOURNAMENT DESCRIPTION / LIMITATIONS
Best of Miami Tournament is a twice a year tournament (February - May / August - November) which,  has as a format, two parts, a round robin phase and a single elimination phase which have deadlines for each part to be met.  It is established as a weeknight and weekend tournament (although matches can be played weekdays). The default location for the tournament is Crandon Park Tennis Center where the finals take place.   

PRIVACY NOTICE

Our Commitment To Privacy
Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices.

The Information We Collect:
This notice applies to all personal information submitted to the MIAMI TENNIS website.

No personal information from applications received is ever posted on the website
No personal information is ever given to any third party except to those players participating in the tournament whom one will be or may be having an activity with.

Personal information is limited to
Name
Email address
Phone number

Rating
Tournament performance history
Pictures taken in tournament events are posted in the website and may contain a photo of participants and friends or relatives of participants

The Way We Use Information:
Credit Card information when given over the phone is solely used to collect the fees for the tournament.  The information remains confidential and is not transferred or given to a third party.

  RESPONSIBILITY NOTICE

Tournament participants are fully responsible for being and becoming aware of the rules of the tournament. Miami Tennis will not be held responsible for any situation or outcome which resulted from a participant not being aware of the rule or rules pertinent to that situaion or outcome.

Miami Tennis will not be responsible for any injury sustained while playing in the tournament. while playing a tournament match, while participating or playing tennis in a tournament event, or while engaging in the Hit for Prizes contest.

  Participant agrees not to hold Miami Tennis, the Best of Miami Tournaments, or Luis Agostini or associates of Miami Tennis responsible for any injury sustained as indicated above.

Any injury sustained while playing tennis. for whatever reason, is totally the responsibility of the player who was injured.

  Additionally, any conflict that arises with another player while playing a tournament match will be the responsibility of the players involved in the conflict. Miami Tennis or Luis Agostini or its associates are not responsible for the conflict or for any outcome of the conflict.

Miami Tennis, the Best of Miami Tournaments, or Luis Agostini or associates of Miami Tennis are not responsible for the quality and/or condition and/or genuineness of the awards or prizes won or given by Miami Tennis or Luis Agostini or associates of Miami Tennis.  Prizes and awards received by the participants are given with the conditions they possess when given and with the degree of quality they have or end up having.

Miami Tennis, the Best of Miami Tournaments, or Luis Agostini or associates of Miami Tennis is also not responsible for any situation that may arise because of having paired two players to play in the tournament together.  Once a player requests or agrees to be paired, the responsibility for a safe and harmonious connection falls on the player who has been paired. Miami Tennis, however, will not allow, unknown players, who have never participated in the tournament before, and who are only requesting to be paired in Mixed to be paired.  

Miami Tennis, the Best of Miami Tournament, Luis Agostini, or associates of Miami Tennis are not responsible and cannot be held responsible for promises or agreements or offerings made by sponsors which are then not delivered.  Each sponsor is totally responsible for its actions or lack of actions and for delivering or not delivering on its promises, offerings or agreements.  


Additionally, any event, added to the tournament as the Tournament Party or Main Finals Day, is subject to cancellation and their cost is not added to the fee charged for the tournament, so no refunds are given if a cancellation is done.  They are a free, though not a assured event or events, to all participants, and they are neither presented, promoted or announced in any part of the the website, in the TOURNAMENT IINFO page, or on any page on the website.  They are also not promoted, in any form, prior to the start of the tournament or made known when a player registers for the tournament.  If  occurring, they will be announced after the start of the tournament and are still subject to being cancelled if not enough participants confirm their attendance to any.  The food sponsors will be protected from investing in an activity that does not reward their investement.in terms of their offerings being enjoyed by an abundant number of participants.  

Lastly, Miami Tennis, Best of Miami Tournament, Luis Agostini or associates of Miami Tennis will not be responsible for trohies not picked up by finalists. Trophies will only be stored for 60 days, after the end of the tournament, as Miami Tennis has no space to store them and so they are donated to charities.